Photography by Tegan - Privacy Policy
Photography by Tegan
Last updated: 16 October 2026
At Photography by Tegan, your privacy is important to me. I am committed to protecting your personal information and ensuring that any information you share with me is handled safely, securely and in accordance with applicable data protection laws.
This Privacy Policy explains how I collect, use, store and protect your personal information when you visit my website, enquire about a photography session, book an appointment, attend a session or sign up to receive emails from me.
1. Who I Am
Photography by Tegan is a photography business specialising in studio photography for babies, infants and families.
For the purposes of applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Photography by Tegan is responsible for the personal information collected and processed through this website and in connection with my photography services.
Business name: Photography by Tegan
Website: [Insert website address]
Contact email: [Insert business email address]
Business address: [Insert business address, if applicable]
If you have any questions about this Privacy Policy or how your personal information is handled, please contact me using the details above.
2. What Personal Information I Collect
Depending on how you interact with my website and photography services, I may collect the following types of personal information:
Information you provide when making an enquiry or booking
Your name and contact details, including your email address and telephone number.
Details about your photography enquiry, preferred appointment date and chosen package.
Information you choose to share about your family, your children or your photography requirements.
Relevant booking, payment and order information.
Information relating to photography sessions
Photographs and digital images taken during your session.
Information needed to organise, edit, deliver and manage your photographs.
Correspondence relating to your session, including any requests or preferences you share.
Email newsletter and marketing information
Your email address and, where provided, your name.
Your marketing preferences and consent records.
Information about whether you have subscribed or unsubscribed from marketing communications.
Website usage information
Technical information such as your IP address, browser type, device information and website activity, where collected.
Information collected through cookies or similar technologies, depending on your cookie preferences and the tools used on my website.
Please only provide personal information that is relevant to your enquiry, booking or use of my services.
3. How I Use Your Personal Information
I use your personal information for the following purposes:
To respond to enquiries and provide information about my photography services.
To manage appointments, bookings, payments and customer communications.
To prepare for and carry out your photography session.
To edit, store and deliver your photographs and products.
To communicate with you about your booking, orders or any changes to your appointment.
To manage customer relationships and provide appropriate customer support.
To send you news, photography updates, special offers and promotional emails where permitted by law.
To operate, maintain and improve my website and services.
To protect my business, maintain appropriate records and meet legal or accounting obligations.
I will only use your personal information for purposes that are lawful, fair and appropriate to the information collected.
4. Photographs of Babies, Children and Families
Photography by Tegan specialises in capturing precious moments involving babies, infants and families. I understand that photographs of children and family members are personal and should be treated with care.
Photographs may be collected and processed to provide the photography services you have booked, including editing, storing and delivering your finished images.
Portfolio, website and social media use
With your separate permission where required, I may wish to use selected photographs from a session to showcase my work on my website, portfolio, social media pages or other promotional materials.
I will explain how photographs may be used and seek the necessary permission before using identifiable photographs of children or families for promotional purposes.
Agreeing to have a photography session does not automatically mean that you agree to have your photographs published or used for marketing. Your decision about promotional use will not affect your ability to book or receive my standard photography services.
If you have previously given permission for a photograph to be used and would like to withdraw that permission for future use, please contact me. I will consider your request and take appropriate steps, subject to any applicable legal obligations and practical limitations on material already published or shared.
5. The Legal Basis for Processing Your Information
Under data protection law, I must have a lawful basis for collecting and using your personal information. Depending on the purpose, I may rely on the following:
Contract: Where processing is necessary to manage your booking, provide your photography session, deliver your photographs or take steps you request before entering into a contract.
Legal obligation: Where I need to retain or use certain information to comply with applicable legal, tax or accounting requirements.
Consent: Where you have given permission for a specific purpose, such as receiving marketing emails or the optional promotional use of your photographs, where consent is the appropriate legal basis.
Legitimate interests: Where processing is necessary for my legitimate business interests, such as responding to general enquiries, maintaining business records or improving my services, provided those interests are not overridden by your rights and interests.
Where I rely on consent, you can withdraw it at any time. Withdrawing consent will not affect the lawfulness of processing carried out before you withdrew it.
6. Email Marketing and Special Offers
If you sign up to my email database, I may send you occasional emails containing photography news, updates, special offers, promotions and information about my services.
I will only send marketing emails where I have the necessary permission or another valid basis permitted under applicable electronic marketing laws.
You can unsubscribe from marketing emails at any time by clicking the unsubscribe link included in the email or by contacting me directly.
If you unsubscribe, I will stop sending you marketing emails, although I may retain limited information necessary to record your preference and ensure that you are not contacted again for marketing purposes.
Unsubscribing from marketing emails will not affect essential communications relating to an existing booking or order.
7. How I Share Your Personal Information
I respect your privacy and do not sell your personal information.
I may share relevant information with trusted third-party service providers where necessary to operate my business and provide my services. These may include:
Website hosting and website management providers.
Online booking and appointment management platforms.
Payment processing providers.
Email marketing and newsletter platforms.
Secure image storage, gallery hosting and photograph delivery services.
Professional advisers, accountants or legal advisers where necessary.
Public authorities or other organisations where disclosure is required by law.
These providers will only receive information relevant to the services they perform or the applicable legal requirement.
Where necessary, I will take appropriate steps to ensure that third parties handle your information securely and in accordance with applicable data protection requirements.
8. How Long I Keep Your Information
I will retain your personal information only for as long as reasonably necessary for the purposes for which it was collected, including fulfilling bookings, maintaining business records and meeting legal obligations.
Different types of information may be retained for different periods.
Enquiries and booking information: For as long as necessary to manage your enquiry, booking and any related follow-up or legal obligations.
Customer and financial records: For the periods required by applicable tax, accounting and other legal requirements.
Photographs and digital files: In accordance with my image storage and retention practices, which may vary depending on the type of file, service provided and any agreed arrangements.
Marketing information: Until you unsubscribe or withdraw consent where applicable, or until the information is no longer needed, subject to the need to retain minimal suppression records.
Website and technical information: For the period appropriate to the relevant security, analytics or website purpose.
When personal information is no longer required, I will take reasonable steps to securely delete it or anonymise it, unless I am legally required or otherwise permitted to retain it.
If you need access to your photographs in the future, please contact me to confirm whether they remain available. I cannot guarantee indefinite storage of digital images unless this has been expressly agreed.
9. How I Protect Your Information
I take reasonable technical and organisational measures to protect the personal information I hold against unauthorised access, accidental loss, misuse, alteration or disclosure.
These measures may include access controls, secure accounts, password protection, appropriate storage arrangements and the use of reputable service providers.
However, no method of storing or transmitting information electronically can be guaranteed to be completely secure. While I take reasonable steps to protect your information, I cannot guarantee absolute security.
10. Cookies and Website Technologies
My website may use cookies and similar technologies to support its operation, remember preferences, understand website usage and, where applicable, measure marketing effectiveness.
Some cookies are necessary for the website to function, while others may be used for analytics, personalisation or advertising.
Where required by law, I will ask for your consent before placing non-essential cookies or using similar technologies. You may be able to manage your preferences through the website's cookie settings or your browser settings.
Disabling certain cookies may affect how some website features work.
For further information, please refer to any cookie notice or cookie settings provided on my website.
11. Your Data Protection Rights
Under applicable data protection law, you may have the right to:
Access: Request a copy of the personal information I hold about you.
Rectification: Ask me to correct inaccurate or incomplete information.
Erasure: Request that your personal information be deleted in certain circumstances.
Restriction: Ask me to restrict how I use your information in certain circumstances.
Data portability: Request a copy of certain information in a commonly used electronic format, where applicable.
Object: Object to certain types of processing, including direct marketing.
Withdraw consent: Withdraw consent where I rely on it to process your information.
These rights are subject to applicable legal conditions and exceptions. For example, some information may need to be retained to meet legal obligations.
To exercise your rights, please contact me at [Insert business email address]. I may need to verify your identity before responding to your request.
You also have the right to raise a concern with the UK Information Commissioner's Office (ICO) if you believe your personal information has been handled unlawfully.
You can find further information at https://ico.org.uk/.
12. Third-Party Websites
My website may contain links to third-party websites, including social media platforms, booking services or online galleries.
These websites operate independently and may have their own privacy policies and data collection practices. I am not responsible for the privacy practices of third-party websites, so I recommend reviewing their policies before providing them with personal information.
13. International Transfers
Some of the service providers I use may store or process personal information outside the United Kingdom.
Where personal information is transferred internationally, I will take the steps required by applicable data protection law to ensure that the transfer is appropriately protected.
Further information about any relevant international transfers and safeguards can be provided on request.
14. Changes to This Privacy Policy
I may update this Privacy Policy from time to time to reflect changes to my business, website, services or legal obligations.
Any updated version will be published on this page, together with the revised date at the top of the policy.
I encourage you to review this page periodically to stay informed about how your personal information is handled.
15. Contact Me
If you have any questions about this Privacy Policy, how your information is used, or wish to exercise your data protection rights, please contact:
Photography by Tegan
Email: [Insert business email address]
Website: [Insert website address]
I will aim to respond to privacy-related enquiries within the time limits required by applicable data protection law.
Thank you for trusting Photography by Tegan to capture your family's special moments. I value your trust and am committed to treating your personal information and photographs with care and respect.